Safe system of work planning record Great Britain
Describe the work sequence, controls, checks and stop conditions for a specific task.
Edit or print this recordFree for employers
15 free health & safety templates
Induction checklist, risk assessment, toolbox talk, training matrix, accident report and more. Print them as A4 or fill them in Word — add your own logo, no sign-up fee.
Get the free templates
Enter your email once and all 34 downloads (PDF and editable Word, UK and Ireland) unlock straight away.
✓ Downloads unlocked — choose your templates below: United Kingdom · Ireland
United Kingdom
Written for employers in Great Britain and Northern Ireland (HSWA 1974, MHSWR 1999).
All 15 — PDF All 15 — Word (editable)
01
Employee induction checklist
Walk a new starter through hazards, emergency routes, PPE and who to ask — then sign it off.
Download PDF ↓02
Contractor induction and coordination record
Brief contractors on site rules, permits and shared risks before they start.
Download PDF ↓03
Toolbox talk and attendance record
Record a short safety talk, the key points and who attended.
Download PDF ↓04
Individual training and task authorisation record
Show who is trained and authorised for which task, and when it expires.
Download PDF ↓05
Team training matrix and renewal tracker
One sheet for the whole team: courses, dates and renewals due.
Download PDF ↓06
Workplace risk assessment and action plan
Hazards, who could be harmed, controls in place and the actions still open.
Download PDF ↓07
Safe system of work and method statement
Step-by-step method for a task, with controls, roles and the briefing record.
Download PDF ↓08
Health and Safety Policy
Statement of intent, responsibilities and arrangements — the policy every employer with 5+ staff must write down.
Download PDF ↓09
Fire drill and evacuation debrief log
Timings, roll call, what went wrong and the follow-up actions.
Download PDF ↓10
Accident, near miss and unsafe condition report
Capture what happened, immediate actions, causes and corrective actions.
Download PDF ↓11
PPE selection, issue and instruction record
Which PPE, who received it, fit check and instruction given.
Download PDF ↓12
Manual handling task assessment
Task, load, environment and individual — with the controls and actions.
Download PDF ↓13
COSHH task assessment
Hazardous substances: exposure route, controls, PPE, health surveillance and emergency steps.
Download PDF ↓14
Work at height plan and pre-start checklist
Plan the job, pick the equipment and check it before anyone goes up.
Download PDF ↓15
First aid needs assessment and coverage plan
How many first aiders, what kit, and cover for shifts and absences.
Download PDF ↓
Ireland
Written for employers in Ireland (Safety, Health and Welfare at Work Act 2005, 2007 General Application Regulations).
All 15 — PDF All 15 — Word (editable)
01
Employee induction checklist
Walk a new starter through hazards, emergency routes, PPE and who to ask — then sign it off.
Download PDF ↓02
Contractor induction and coordination record
Brief contractors on site rules, permits and shared risks before they start.
Download PDF ↓03
Toolbox talk and attendance record
Record a short safety talk, the key points and who attended.
Download PDF ↓04
Individual training and task authorisation record
Show who is trained and authorised for which task, and when it expires.
Download PDF ↓05
Team training matrix and renewal tracker
One sheet for the whole team: courses, dates and renewals due.
Download PDF ↓06
Workplace risk assessment and action plan
Hazards, who could be harmed, controls in place and the actions still open.
Download PDF ↓07
Safe system of work and method statement
Step-by-step method for a task, with controls, roles and the briefing record.
Download PDF ↓08
Site-specific Safety Statement
The written Safety Statement every Irish employer must have, with hazards, risk assessments and responsibilities.
Download PDF ↓09
Fire drill and evacuation debrief log
Timings, roll call, what went wrong and the follow-up actions.
Download PDF ↓10
Accident, near miss and unsafe condition report
Capture what happened, immediate actions, causes and corrective actions.
Download PDF ↓11
PPE selection, issue and instruction record
Which PPE, who received it, fit check and instruction given.
Download PDF ↓12
Manual handling task assessment
Task, load, environment and individual — with the controls and actions.
Download PDF ↓13
Chemical agents task risk assessment
Chemical agents at work: exposure, controls, PPE and emergency arrangements.
Download PDF ↓14
Work at height plan and pre-start checklist
Plan the job, pick the equipment and check it before anyone goes up.
Download PDF ↓15
First aid needs assessment and coverage plan
How many first aiders, what kit, and cover for shifts and absences.
Download PDF ↓Need the training too?
Every template has a matching online course with a certificate — from induction and manual handling to fire warden and first aid. Courses run in 20 languages, so agency and multilingual teams can train in their own language.
These templates are general guidance, not legal advice. Adapt them to your workplace and check the current law that applies to you.
Free workplace safety templates and records
Open a record, view an illustrative example and export or print it without entering an email address. Choose the version for the country where you work.
Great Britain
Employee safety induction checklist Great Britain
Record the local explanations, understanding checks and follow-up a new starter needs for the assigned work.
Edit or print this recordContractor induction and coordination record Great Britain
Agree the work area, responsibilities, shared risks and communication arrangements before contractor work starts.
Edit or print this recordToolbox talk and attendance record Great Britain
Keep a record of the subject discussed, participant questions and agreed actions. Attendance does not itself authorise a task.
Edit or print this recordTraining and task authorisation record Great Britain
Record learning evidence, task checks, limitations and the workplace decision on the named task.
Edit or print this recordTeam training and review record Great Britain
Record one person and one requirement per row. Use the companion workbook for date-based review reminders.
Edit or print this recordWorkplace risk assessment and action plan Great Britain
Record the assessment of the actual work. Identify existing controls separately from actions that still need to happen.
Edit or print this recordHealth and safety policy planning form Great Britain
Use this planning record to prepare or review workplace arrangements. It is not a complete policy or Safety Statement.
Edit or print this recordFire drill and evacuation debrief record Great Britain
Record the planned exercise, observations, accessibility arrangements and follow-up. Set exercise frequency from applicable requirements.
Edit or print this recordAccident near miss and unsafe condition record Great Britain
Record facts, immediate controls and improvement actions. Keep medical details in the appropriate separate confidential process.
Edit or print this recordPPE selection issue and instruction record Great Britain
Connect protective equipment to the assessed task, the wearer, instructions and maintenance arrangements.
Edit or print this recordManual handling task assessment Great Britain
Assess the task, load, environment and individual support needs. The form does not set a safe kilogram limit.
Edit or print this recordHazardous substance task assessment Great Britain
Assess the task and exposure using current product information and competent support. A safety data sheet alone is not the task assessment.
Edit or print this recordWork at height planning and pre start record Great Britain
Plan the specific work and suitable controls. This record is not a scaffold, access equipment or fall protection qualification.
Edit or print this recordFirst aid needs and coverage planning form Great Britain
Plan workplace first-aid arrangements from the actual risks and workforce. Online awareness does not replace appropriate first-aider training.
Edit or print this recordIreland
Employee safety induction checklist Ireland
Record the local explanations, understanding checks and follow-up a new starter needs for the assigned work.
Edit or print this recordContractor induction and coordination record Ireland
Agree the work area, responsibilities, shared risks and communication arrangements before contractor work starts.
Edit or print this recordToolbox talk and attendance record Ireland
Keep a record of the subject discussed, participant questions and agreed actions. Attendance does not itself authorise a task.
Edit or print this recordTraining and task authorisation record Ireland
Record learning evidence, task checks, limitations and the workplace decision on the named task.
Edit or print this recordTeam training and review record Ireland
Record one person and one requirement per row. Use the companion workbook for date-based review reminders.
Edit or print this recordWorkplace risk assessment and action plan Ireland
Record the assessment of the actual work. Identify existing controls separately from actions that still need to happen.
Edit or print this recordSafe system of work planning record Ireland
Describe the work sequence, controls, checks and stop conditions for a specific task.
Edit or print this recordSafety Statement planning form Ireland
Use this planning record to prepare or review workplace arrangements. It is not a complete policy or Safety Statement.
Edit or print this recordFire drill and evacuation debrief record Ireland
Record the planned exercise, observations, accessibility arrangements and follow-up. Set exercise frequency from applicable requirements.
Edit or print this recordAccident near miss and unsafe condition record Ireland
Record facts, immediate controls and improvement actions. Keep medical details in the appropriate separate confidential process.
Edit or print this recordPPE selection issue and instruction record Ireland
Connect protective equipment to the assessed task, the wearer, instructions and maintenance arrangements.
Edit or print this recordManual handling task assessment Ireland
Assess the task, load, environment and individual support needs. The form does not set a safe kilogram limit.
Edit or print this recordHazardous substance task assessment Ireland
Assess the task and exposure using current product information and competent support. A safety data sheet alone is not the task assessment.
Edit or print this recordWork at height planning and pre start record Ireland
Plan the specific work and suitable controls. This record is not a scaffold, access equipment or fall protection qualification.
Edit or print this recordFirst aid needs and coverage planning form Ireland
Plan workplace first-aid arrangements from the actual risks and workforce. Online awareness does not replace appropriate first-aider training.
Edit or print this record